http://malektips.com/microsoft_outlook_2007_help_and_tips.html Microsoft Outlook 2007 help, including tips on the Calendar, sending e-mail, security and privacy, and general configuration issues. en-us Wed, 1 Jul 2009 18:19:56 GMT Wed, 1 Jul 2009 18:19:56 GMT http://blogs.law.harvard.edu/tech/rss Custom webmaster@envprogramming.com (Andrew Malek) webmaster@envprogramming.com (Andrew Malek) http://malektips.com/graphics/logo_88x30.gif http://malektips.com/microsoft_outlook_2007_help_and_tips.html 88 30 http://malektips.com/outlook-2007-delete-meeting-inbox.html Prevent Outlook 2007 from deleting a meeting request from your Inbox when you respond.

By default, whenever you respond to a meeting request in Microsoft Outlook 2007, the request is removed from your Inbox. This assumes that a reminder in the calendar is all you will need of the request.

If desired, you can keep meeting requests in the Inbox as a second reminder of the upcoming meeting, allowing you to later delete the Inbox request manually as/if needed....

Read more at MalekTips.]]> Wed, 6 May 2009 20:01:54 GMT http://malektips.com/outlook-2007-delete-meeting-inbox.html http://malektips.com/outlook-2007-warning-permanent-delete.html Prevent Outlook 2007 from showing a warning before permanently deleting an e-mail message, calendar entry, task, or other item.

When you remove items such as e-mail messages, calendar entries, contacts, and tasks from the "Deleted Items" folder in Microsoft Outlook 2007, or when you hold down the Del key when deleting items, Outlook prompts you if you really want to remove the items. This helps prevent you from "permanently" removing items, because once an item leaves the "Deleted Items" folder, it is extremely difficult, if not impossible, to recover. If you use Microsoft Exchange, some items may be recoverable, however.

If you tire of these warnings, and if you wish that holding down the Del key permanently removes an item without prompting, you can disable them....

Read more at MalekTips.]]> Fri, 1 May 2009 20:07:27 GMT http://malektips.com/outlook-2007-warning-permanent-delete.html http://malektips.com/outlook-2007-change-reminder-sound.html Change the sound Outlook 2007 plays when reminding you of an upcoming item.

When Microsoft Outlook 2007 needs to remind you of an upcoming item such as a task or calendar appointment, it displays the reminder and plays a sound to alert you.

If desired, you can disable this sound if you are performing tasks where it may be annoying, such as playing a podcast or participating in a Skype phone call. Or you can also change this sound to one of your choosing....

Read more at MalekTips.]]> Thu, 30 Apr 2009 13:23:48 GMT http://malektips.com/outlook-2007-change-reminder-sound.html http://malektips.com/outlook-2007-notes-font-color-size.html Change the default size, color, and font for Notes in Outlook 2007.

By default, when you create Notes in Microsoft Outlook 2007, they appear as medium-sized yellow notes using a 10 pt. Comic Sans MS font. If desired, you can change the appearance of Notes by doing the following:

1. Select "Tools" - "Options"....

Read more at MalekTips.]]> Fri, 23 Jan 2009 00:35:29 GMT http://malektips.com/outlook-2007-notes-font-color-size.html http://malektips.com/outlook-2007-meeting-attendee-prevent-new-time.html Prevent attendees from proposing new times when you send out meeting requests in Outlook 2007.

When you send out meeting requests in Microsoft Outlook 2007, you can choose whether or not attendees can propose new times. This is done by clicking on the "Responses" button in the "Attendees" section of the Ribbon when sending out a new meeting request, then unchecking the "Allow New Time Proposals" box when the popup menu appears.

If most of your meeting requests require specific times that should not be changed, you can change Outlook's default so that every meeting request you send disallows new time proposals....

Read more at MalekTips.]]> Mon, 5 Jan 2009 17:50:57 GMT http://malektips.com/outlook-2007-meeting-attendee-prevent-new-time.html http://malektips.com/outlook-2007-add-holidays-calendar-country-religious.html Add country-specific and religious holidays to your calendar in Outlook 2007.

Depending on your configuration, your calendar in Microsoft Outlook 2007 may not list observed holidays.

If you would like to add country-specific or religious holidays to your calendar, perform the following tip:...

Read more at MalekTips.]]> Thu, 18 Dec 2008 20:24:21 GMT http://malektips.com/outlook-2007-add-holidays-calendar-country-religious.html http://malektips.com/outlook_2007_auto_suggest_name_to_cc_bcc.html Prevent Outlook 2007 from automatically suggesting names when you create messages.

By default, when creating an e-mail message in Microsoft Outlook 2007, when you type part of an e-mail address in the "To", "Cc", or "Bcc" fields, Outlook will attempt to suggest a matching e-mail address based on what you have used previously.

While this convenience feature may save you some typing, some people may not wish these popup suggestions to appear. Thus, they can be removed....

Read more at MalekTips.]]> Thu, 18 Dec 2008 16:08:05 GMT http://malektips.com/outlook_2007_auto_suggest_name_to_cc_bcc.html http://malektips.com/outlook-2007-never-send-return-receipt.html For privacy, configure Outlook 2007 to not deliver read receipt requests.

Some e-mail senders ask for return receipts when sending e-mail, wanting confirmation their messages are delivered. Depending on your configuration, when e-mail senders request return receipts, Microsoft Outlook 2007 may automatically send such a receipt, never send a receipt, or (default) prompt you on each receipt request.

For privacy reasons, you may not wish to send these return receipts. As Outlook's default option is to prompt you each time, it is possible that you might accidentally send a receipt for a particular message without reading the dialog box. Thus, you may wish to force Outlook to ignore receipt requests without ever prompting you....

Read more at MalekTips.]]> Mon, 15 Dec 2008 18:24:07 GMT http://malektips.com/outlook-2007-never-send-return-receipt.html http://malektips.com/outlook-2007-toggle-paste-options-button.html Configure whether or not Outlook 2007 should display a Paste Options button when pasting text from other software into a new e-mail message or other item.

By default, when editing an e-mail message, task, note, or other item in Microsoft Outlook 2007, if you paste text from another program such as Microsoft Word that includes formatting information such as a font or color, a button containing a clipboard icon may appear. This is called the Paste Options button - click this icon and you can alter the formatting of the pasted text, for example ignoring all source formatting of the original text.

Some find this button annoying and wish to have it removed, yet others who frequently need to remove formatting information from pasted text may have accidentally turned this feature off and need to redisplay this Paste Options button. ...

Read more at MalekTips.]]> Fri, 12 Dec 2008 16:41:20 GMT http://malektips.com/outlook-2007-toggle-paste-options-button.html http://malektips.com/outlook-2007-system-tray-notification-email.html Configure whether or not Outlook 2007 should show a notification icon in the Windows System Tray whenever new e-mail or other items are received.

Depending on your configuration, Microsoft Outlook 2007 may display an envelope icon in the Windows System Tray whenever new e-mail, meeting requests, or other items arrive. This way you can easily determine when you need to deal with new items in your Inbox without having to keep the Outlook window visible onscreen.

If you wish to disable this icon due to an ever-expanding System Tray, or if this icon fails to appear when new items arrive in your Inbox, make the following tweak:...

Read more at MalekTips.]]> Thu, 11 Dec 2008 16:53:11 GMT http://malektips.com/outlook-2007-system-tray-notification-email.html http://malektips.com/outlook-2007-disable-play-sound-email-arrive.html Disable Outlook 2007's audio notification whenever new e-mail arrives in your Inbox.

By default, Microsoft Outlook 2007 plays a sound whenever new items, such as e-mail or meeting requests, arrive. If you run other software while keeping Outlook open, or are performing other non computer-related tasks, this notification can help alert you to new e-mail without having to always keep an eye on the Outlook window.

Depending on your needs, however, you may wish to disable this notification. For example, if you are recording a video or audio conference, you may not want this sound inserted into the recording....

Read more at MalekTips.]]> Wed, 19 Nov 2008 14:16:33 GMT http://malektips.com/outlook-2007-disable-play-sound-email-arrive.html http://malektips.com/outlook-2007-change-work-week.html Configure Outlook 2007 to use a different work week when viewing the calendar.

Microsoft Outlook 2007 is configured with a default work week, which in the USA is Monday - Friday, 8am - 5pm.

Depending on your schedule, you may only work part-time, or your responsibilities may require a six (or seven(!)) day work-week. Thus, you can change the calendar views to reflect your actual working habits....

Read more at MalekTips.]]> Tue, 11 Nov 2008 19:46:56 GMT http://malektips.com/outlook-2007-change-work-week.html http://malektips.com/outlook-2007-default-reminder-time.html Give yourself more time when Outlook 2007 reminds you of upcoming appointments.

By default, when you add an appointment in the Calendar of Microsoft Outlook 2007, Outlook provides a 15 minute reminder for the meeting, although this can be changed on a per-meeting basis.

If you frequently need more reminder time and don't want (or forget) to change each appointment reminder manually, you can change Outlook's default:...

Read more at MalekTips.]]> Fri, 7 Nov 2008 18:17:01 GMT http://malektips.com/outlook-2007-default-reminder-time.html http://malektips.com/outlook-2007-start-different-folder.html Startup Outlook 2007 in a different e-mail folder instead of your Inbox.

Depending on your needs, you can configure Microsoft Outlook 2007 to start in a different folder than your e-mail Inbox. For example, you may have a filter setup to sort e-mail from your boss in a high-priority folder that should be read first.

1. Select "Tools" - "Options"....

Read more at MalekTips.]]> Thu, 6 Nov 2008 15:38:42 GMT http://malektips.com/outlook-2007-start-different-folder.html http://malektips.com/outlook-2007-empty-deleted-items-folder.html Outlook 2007 can purge the contents of your Deleted Items Folder when exiting.

Microsoft Outlook 2007's "Deleted Items Folder" contains copies of deleted e-mails, tasks, notes, and other items. This way you can easily retrieve information you may have accidentally removed.

Depending on your usage, the contents of this folder may grow to be quite large, taking up much hard drive space. If you forget to occasionally purge its contents, you can have Outlook do so for you automatically....

Read more at MalekTips.]]> Tue, 4 Nov 2008 15:38:39 GMT http://malektips.com/outlook-2007-empty-deleted-items-folder.html http://malektips.com/outlook-2007-to-do-bar-two-months.html Display two months in Outlook 2007's To-Do Bar.

By default, Microsoft Outlook 2007 displays a "To-Do Bar" in the right pane, displaying the current month's calendar, upcoming appointments, and upcoming tasks.

To help plan upcoming meetings, you may wish to display the following month as well. To do so:...

Read more at MalekTips.]]> Tue, 4 Nov 2008 15:38:39 GMT http://malektips.com/outlook-2007-to-do-bar-two-months.html