http://malektips.com/microsoft_publisher_2007_help_and_tips.html Tips on configuring and using Microsoft Publisher 2007 including advice on text formatting, altering images, and general configuration tweaks. en-us Fri, 3 Jul 2009 17:58:32 GMT Fri, 3 Jul 2009 17:58:32 GMT http://blogs.law.harvard.edu/tech/rss Custom webmaster@envprogramming.com (Andrew Malek) webmaster@envprogramming.com (Andrew Malek) http://malektips.com/graphics/logo_88x30.gif http://malektips.com/microsoft_publisher_2007_help_and_tips.html 88 30 http://malektips.com/publisher-2007-move-page.html Move an entire page when editing a Publisher 2007 document.

After working on a multi-page Microsoft Publisher 2007 document, you may find that a story, its related graphics, and all other objects on a page need to be moved elsewhere. Perhaps a story buried on page 5 of a newsletter suddenly has gained importance and needs to be moved to directly after the title page. Or the contents of a catalog need to be shifted around due to seasonal sales volume.

You do not need to copy and paste all objects on a page from one to another - here are two ways to move pages around:...

Read more at MalekTips.]]> Fri, 3 Jul 2009 17:58:30 GMT http://malektips.com/publisher-2007-move-page.html http://malektips.com/publisher-2007-brightness-contrast.html Without opening an external image editor, adjust an image's brightness or contrast level in a Publisher 2007 document.

After inserting clip-art, a photograph, or other image in a Microsoft Publisher 2007 document, you may find that the graphic is too bright or too dark, possibly sticking out too much from the document or conversely blending in too much. This especially may be a problem if you place text on top of an image.

Don't open up your favorite image editor - adjust the graphic's brightness or contrast levels directly from Publisher 2007 via the Picture Toolbar....

Read more at MalekTips.]]> Thu, 25 Jun 2009 18:52:07 GMT http://malektips.com/publisher-2007-brightness-contrast.html http://malektips.com/publisher-2007-nudge-object-text-box.html Move objects slightly to the left, right, up, or down, even when editing text.

When designing layouts in Microsoft Publisher 2007, you may often need to slightly move objects to the left, right, up, or down with greater precision than what can be had by clicking and dragging with the mouse. Normally you can click an object and then press the arrow keys to slightly "nudge" it, and you can even adjust the distance of object nudging in Publisher 2007 so nudged objects move small or large distances.

However, what if you are editing a text box and decide it needs to be nudged? Clicking on the box border and then the cursor keys to nudge it may prove cumbersome....

Read more at MalekTips.]]> Fri, 22 May 2009 16:28:03 GMT http://malektips.com/publisher-2007-nudge-object-text-box.html http://malektips.com/publisher-2007-getting-started.html Toggle whether or not a "Getting Started with Microsoft Office Publisher 2007" screen should appear upon startup.

By default, when running Microsoft Publisher 2007 a "Getting Started with Microsoft Office Publisher 2007" screen appears. From this wizard you can select from a gallery of publication types including award certificates, greeting cards, and resumes; create blank pages in various sizes; open recent publications; and access your templates.

While many people appreciate the immediate access to publication types, more advanced users would rather start with a blank slate and design their own publication type. Thus, this screen can be disabled or enabled as desired....

Read more at MalekTips.]]> Tue, 19 May 2009 15:48:07 GMT http://malektips.com/publisher-2007-getting-started.html http://malektips.com/publisher-2007-proofing-character-toggle.html Toggle whether or not hidden characters such as paragraph markers and dots representing spaces should appear when editing Publisher 2007 documents.

Depending on your configuration, special hidden characters may appear when editing Microsoft Publisher 2007 documents. These may include dots where spaces used to be between words, paragraph markers, right-pointed arrows representing tabs, left-pointed arrows representing soft returns, and other symbols / characters.

These characters may prove useful when editing textboxes to determine whether or not text is formatted in a new paragraph or separated via line breaks (soft returns). Also, these make it easier to see if extra space between words is due to full justification or an accidental extra hit of the space bar. You can also see whether or not a large group of spaces can be converted to tabs, allowing possible easier alignment editing later....

Read more at MalekTips.]]> Thu, 14 May 2009 19:37:17 GMT http://malektips.com/publisher-2007-proofing-character-toggle.html http://malektips.com/publisher-insert-text-file.html Insert the contents of a text file into a story in a Publisher 2007 document without using the clipboard.

Perhaps you have written driving directions, a basic restaurant menu, a blurb for a company newsletter, or other text into Notepad or another text editor. The text needs to be inserted into a Microsoft Publisher 2007 document and formatted. Instead of re-opening the document, copying, then pasting the text into a Publisher story, here's a shortcut.

1. Click inside a text box in which you want text inserted, or create a new text box....

Read more at MalekTips.]]> Wed, 13 May 2009 20:32:11 GMT http://malektips.com/publisher-insert-text-file.html http://malektips.com/publisher-2007-switch-page-keyboard.html Navigate to different pages in a Publisher 2007 document without using the mouse.

When switching between pages of a Microsoft Publisher 2007 document, you could move your mouse cursor to the bottom of the Publisher 2007 window to click on the pages. However, some may find this inconvenient.

Instead, learn how to switch pages using the keyboard:...

Read more at MalekTips.]]> Mon, 11 May 2009 15:27:20 GMT http://malektips.com/publisher-2007-switch-page-keyboard.html http://malektips.com/publisher-2007-underline-dot-dash-wave.html Underline text in Publisher 2007 documents in multiple ways including double underlining, dashes, and waves.

It's easy to underline text in Microsoft Publisher 2007 documents - select the text and press the underline button in the toolbar or press Ctrl + U. But what if that isn't enough to draw attention to the text and you want to double-underline it? And the options in Publisher don't stop there - you can perform other types of underlines:

* Single...

Read more at MalekTips.]]> Thu, 7 May 2009 13:03:35 GMT http://malektips.com/publisher-2007-underline-dot-dash-wave.html http://malektips.com/publisher-2007-toggle-hyphenation-new.html Configure whether or not Publisher 2007 should automatically hyphenate text when creating a new text box.

Depending on your configuration, Microsoft Publisher 2007 automatically hyphenates text in new text boxes to help display more text in the box without having to flow the text across boxes. Also, hyphenated text may prevent you from having to set up a text box to automatically adjust text size to fit the box.

For some situations, hyphenated text may not be desired, and in some situations this text may even look amateurish. While you can toggle hyphenation on a story-by-story basis, if you know all new stories in a document should not be hyphenated you can change the default setting:...

Read more at MalekTips.]]> Tue, 5 May 2009 14:34:11 GMT http://malektips.com/publisher-2007-toggle-hyphenation-new.html http://malektips.com/publisher-2007-toggle-hyphenation-story.html Toggle whether or not a particular story should contain hyphenated text.

Text boxes in Microsoft Publisher 2007 documents may automatically contain hyphenated text, helping increase the amount of text the box can include without having to flow the text across boxes. Also, hyphenated text may prevent you from having to set up text boxes to automatically adjust text size to fit the box. Even if a story consists of multiple text boxes, hyphenated text may still be useful when creating layouts.

In some circumstances, you may have a document containing multiple stories where one should not be hyphenated. Perhaps a story contains technical jargon, driving directions, or names that look awkward when split up. Or, you may need to adjust the hyphenation zone so more or fewer words contain hyphens. Thus you can toggle hyphenation for a particular story by doing the following:...

Read more at MalekTips.]]> Fri, 1 May 2009 15:02:49 GMT http://malektips.com/publisher-2007-toggle-hyphenation-story.html http://malektips.com/publisher-2007-drop-cap.html Add a stylized drop cap to the beginning of a paragraph in a Publisher 2007 document.

To add a little pizzazz to your newsletter, brochure, invitation, or other Microsoft Publisher 2007 document, you can add a drop cap to text. This is a stylized and usually larger first letter or two of a line or paragraph of text.

1. Click inside a text box where you want to add the drop cap, but do not select all text in the box....

Read more at MalekTips.]]> Thu, 5 Mar 2009 21:58:42 GMT http://malektips.com/publisher-2007-drop-cap.html http://malektips.com/publisher-2007-hide-paste-options-button.html Prevent Publisher 2007 from showing a button whenever you paste formatted text.

Whenever you paste formatted text containing specific font, style, and size information into a Microsoft Publisher 2007 document, such as from Microsoft Word, Publisher displays a button that looks like a clipboard. When you click this button, Publisher provides text pasting options such as whether or not you wish to keep the formatting of the source document or use the destination's text formatting.

If you never use these features and find the button an annoyance, the following tweak disables it....

Read more at MalekTips.]]> Mon, 2 Mar 2009 18:15:44 GMT http://malektips.com/publisher-2007-hide-paste-options-button.html http://malektips.com/publisher-2007-picture-black-white-grayscale-washout.html Alter a picture's colors in Microsoft Publisher 2007.

When you insert a picture into a Microsoft Publisher 2007 document, you may decide the image color scheme should be altered. For example, if the document will be published on a monochrome printer, perhaps to get a better representation of the printout you may wish to make the picture black-and-white or grayscale. Or, if text is to be placed on top of the picture, you may wish to "wash out" the picture's colors so the text is easier to read.

These changes can be made to a picture in Publisher 2007 without needing to load an external image editor....

Read more at MalekTips.]]> Fri, 19 Dec 2008 15:57:16 GMT http://malektips.com/publisher-2007-picture-black-white-grayscale-washout.html http://malektips.com/publisher-2007-arrow-keys-nudge-objects-distance.html Change the distance by which an object is moved in Publisher 2007 when selecting it and using the arrow keys.

When you select an object in Microsoft Publisher 2007 and use the arrow keys, you can nudge the object slightly to the left, right, up, or down. This may prove easier than using the mouse when you only need to move a text box, image, or other object very slightly.

You can change the distance an object is nudged when using the arrow keys by making the following tweak:...

Read more at MalekTips.]]> Thu, 18 Dec 2008 19:01:56 GMT http://malektips.com/publisher-2007-arrow-keys-nudge-objects-distance.html http://malektips.com/publisher-2007-autofit-text-box.html Force text to fit inside its surrounding text box in Publisher 2007.

While Microsoft Publisher 2007 supports overflow text and text box linking, allowing text that won't fit inside one text box to flow to another one, depending on your document formatting this might not be a plausible solution. In these cases, unless you can reduce the amount of text inside the box, you may have to adjust the text formatting such as its spacing or font size to fit the text inside the box.

Instead of adjusting and readjusting text, Publisher 2007 has a feature that can automatically resize text to fit inside its box. You can force text to fit inside the current text box size or mark a text box so that whenever it is resized, the text size automatically adjusts for a best fit....

Read more at MalekTips.]]> Wed, 17 Dec 2008 18:34:44 GMT http://malektips.com/publisher-2007-autofit-text-box.html http://malektips.com/publisher-2007-prevent-drag-drop-text-editing.html Prevent accidentally moving text in Publisher 2007 by dragging and dropping.

If you need to move large blocks of text within a Microsoft Publisher 2007 document, you can select the text with your mouse, keep the left-button held down, and drag the mouse to another section of your document. Release the mouse button and your text will move to that location.

While drag-and-drop text editing may prove to be more convenient than using the standard cut-and-paste technique, this feature makes it easy to accidentally move text without meaning to do so, especially for those using laptop touchpads. Thus, a tweak can disable this feature:...

Read more at MalekTips.]]> Wed, 17 Dec 2008 15:30:58 GMT http://malektips.com/publisher-2007-prevent-drag-drop-text-editing.html